SDS Control

User Guide

Safety Data Sheet Document Management System

Document

UG-2026-01

Version

1.0

Year

2026

DEX Solutions · SDS Control

01 / 18

Guide sections

Cover — SDS Control User Guide — DEX Solutions title slide
Contents — Table of contents listing all 18 sections of the user guide
System Overview — Platform overview: document organisation, compliance tracking, secure sharing, and automated alerts
Signing In — How to authenticate: navigate to the site, log in with organisation credentials, or try the demo
Dashboard — Command centre showing compliance snapshot: stat cards, compliance chart, and action queue
Compliance by Location — Stacked bar chart showing compliant, expiring, and expired SDS ratios per physical site
Action Required — Queue of expired or soon-to-expire documents with location and days-remaining indicators
Document Library — Full SDS catalogue with search, filter, sort, and bulk ZIP export capabilities
Uploading a Document — Four-step upload flow: click Upload, select PDF, auto-extract GHS fields, review and save
Auto-Parsed SDS Fields — GHS-extracted fields: product name, supplier, revision date, calculated expiry, and hazard classification
Document Detail — Split-panel record view: editable metadata fields on the left, inline PDF viewer on the right
Locations — Physical site management: create locations, assign documents, and track compliance independently per site
Document Groups — Curated document sets for projects, crews, or audits — the gateway to creating Share Links
Share Links — Generate token-based URLs from any group to share documents externally — no account required
External Share View — What the recipient sees: branded document list scoped to the shared group, one-click PDF access
Alerts & Expiry Tracking — Automatic daily monitoring: 3-year default expiry, 30-day alert window, dedicated Alerts page
Email Notifications — Automated email reminders sent at 30, 14, and 7 days before expiry — no configuration needed
Get in Touch — Closing slide: DEX Solutions contact information and support channels

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